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Never again retype
or chase leads by phone

Moving requests come from many sources - portals, web forms, direct emails. Your team retypes data while new requests pile up. The Smart Inbox captures every request automatically with AI - and creates it as a draft job in seconds.

0 minutes
manual data entry per request
100%
of requests captured
< 10 seconds
from incoming email to finished request
  • U3
    Umzug365 Portal
    New request: Munich → Berlin, 3-room, 80 m², 08/14/2026
  • MK
    Max Kellermann
    Hello, I'm moving from Hamburg to Munich on 07/15…
  • SF
    Siemens Facility Management
    Office move Q3 - 12 employees, Frankfurt → Eschborn, week 34
  • WF
    Web form - meinefirma.de
    4-room, Cologne → Düsseldorf, preferred date: August 20

More time. More jobs. Less effort.

The Smart Inbox gives your team back the time previously spent on manual data entry - and makes you noticeably faster with customers.

  • You save hours: No more manual entry. Every request is in the system within seconds.
  • You respond faster: Whoever responds first closes more deals. Your team starts immediately.
  • You never miss a lead: All requests from all sources in one place. Captured without gaps.
  • You avoid errors: The AI transfers data reliably. No typos, nothing forgotten.
  • You focus on customers: Your team advises and sells instead of typing data.
  • You grow without extra effort: Whether 10 or 200 requests per week – the system scales automatically.
up to 15 minutes
Time saved per request
that your team uses for advice and closing deals
up to 2 working days
Time gained per month
with 50 requests per week – fully automated
under 30 minutes
Response time
instead of 4–8 hours – request is ready as soon as you check
  1. 1
    Activate inbox
    Activate under "Integrations" in settings - set up within 2 business days.
  2. 2
    Connect sources
    Forward portals, web forms, or an existing inbox - one-time setup.
  3. 3
    AI detects & creates
    Name, phone, addresses, date - everything extracted and created automatically.
  4. 4
    Team reviews & responds
    Everything at a glance, or go straight to the quote.

Set up once. Save time every day.

The Smart Inbox is a dedicated email address connected directly to movingpilot. The AI reads every incoming email, extracts all relevant data, and creates the request as a complete draft job. The original email text always remains visible.

Faster to the customer. Every day.

In the moving market, customers often request quotes from several companies at once. Whoever responds first closes more deals. With the Smart Inbox, the data is already in the system before your team even checks the inbox. Your quote goes out while others are still typing.

< 10 seconds
From incoming email to finished request
under 30 minutes
Your team can respond
Request is ready in the system - immediately actionable
Highlights of our moving software
Your own web form
Your website's contact form sends automatically to the Smart Inbox. Every request lands instantly as a draft in movingpilot.
Moving portals
For portals like ImmoScout24 or Umzug365, simply set your AI address as the recipient. Portal requests flow directly into movingpilot.
Framework agreement partners
Recurring key accounts with many requests? The recognition model can be specifically optimized for their format - for maximum accuracy.
Free-form customer emails
"I'm moving from Munich to Hamburg on July 15…" - the AI recognizes even unstructured emails like this and extracts all relevant data.

100% GDPR compliant

AI processing takes place exclusively in European data centers. Your customer data stays in the EU and is never used to train general AI models.

Servers in Europe
Processing exclusively in European data centers (Sweden region). No data transfer to third countries.
No AI training
Customer data is not used to train general models - only to process the respective request.
GDPR-compliant DPA
Data processing agreement with our AI provider under GDPR. Processing by a certified data processor.
More features of our moving software
Lead Acquisition & Qualification

Interactive online calculator

Prospects calculate their moving volume directly on your website - and land as a qualified request in movingpilot.

Learn more Lead Acquisition & Qualification

Automatic request qualification

Incoming requests are automatically evaluated and prioritized - your team focuses on the leads with the highest potential.

Learn more

Never retype again

We'll show you the entire process - using your own workflows.

Get to know us personally